Trucking bookkeeping and Profit Strategy for owner-operators and small fleets
Trucking Bookkeeping: The truck is rolling. Is the money?
We keep your books clean, your settlements reconciled, and your real cost per mile in front of you every month. You drive. We'll do the math.
Bookkeeping built for how truckers actually get paid: settlements, deductions, fuel, and all.
Truckers are the only people who will drive 3,000 miles in a week and still not know how much they actually made.
Here's what actually breaks a driver: not the slow week. The repair. A $10,000 bill shows up out of nowhere, and your truck is sitting in the shop, so you're not earning a dime while you pay for it. Double hit. No reserve means maxed-out cards, a loan at a terrible rate, or parking the truck for good. Most drivers don't plan for it because the money looks fine right up until the day it isn't. We build the repair fund into your numbers from day one, so a breakdown is a bad week, not the end of your business.
Let's fix that.
Sound familiar?
Gross looks great on the settlement. Then deductions hit, and it's a different story.
You don't know your real cost per mile, so you're not sure which loads are worth taking.
One big repair could wipe out your month, and there's no reserve set aside for it.
Quarterly taxes sneak up on you like a weigh station you didn't see coming.
Your "bookkeeping system" is a shoebox on the passenger seat.
The equation, and where your business leaks
Every trucking business runs on the same math: Money Made − Money Spent = Money Kept. Profit leaks out in the same five places. Here's what they look like on the road:
Getting loads: taking loads by the rate, not by what they actually pay after cost per mile.
Bringing them in: lease terms, rate agreements, and deductions you never fully reviewed.
Doing the work: deadhead miles, idle time, fuel, and maintenance eating the margin.
What happens after: no repeat lanes, no relationships with brokers who pay well and pay on time.
Tax time: missed deductions, per diem left on the table, and no plan for quarterly payments.
Your variables: the numbers we watch for your trucking business
The numbers we watch for you, every month:
Real cost per mile (all-in, not just fuel)
Revenue per mile, after deductions
Settlement accuracy (what you were owed vs what you got)
Fuel and maintenance reserves
Deadhead miles as a share of total miles
What you actually take home
How we fix it: trucking bookkeeping and Profit Strategy
Foundation: Clean books. Catch-up bookkeeping if you're behind, monthly bookkeeping, settlement reconciliation, fuel and expense tracking, payroll for your drivers, and tax. You stop guessing. Your accountant stops sighing.
Framework: Profit Strategy. We build your trucking business's financial Framework with you: reserves for repairs and slow weeks, a 12-month forecast, and a plan for your next truck (or your exit from the cab).
Flywheel: Run the business. We keep your Framework running with you through monthly reviews and quarterly planning, so adding a truck is a decision, not a gamble.
You Stop Asking
Was this settlement right?
Where did all that fuel money go?
What do I owe in taxes this quarter?
Where did the money go?
You Start Asking
Which lanes and loads actually make me money?
Can I afford a second truck, and when?
How much can I pay myself and still cover the big repairs?
How do I plug the profit leaks for good?
Real owners. Real numbers. Real "why didn't I do this sooner?"
'My books were an absolute mess and I was terrified to show them to anyone. I had been losing sleep for weeks, and I was dreading the conversation. After our meeting, I finally got 7 hours of solid sleep for the first time in weeks. You cannot put a price on that kind of peace of mind.'
- Alexis Litle
'I'm not so much of an avoidant CFO in my own company anymore. This program does a great job of motivating people and de-stigmatizing the fear around it. If you're on the fence about it, I don't think any law firm owner would regret doing this.'
- Catherine Medina
'Before working with CSG, I had a vast amount of reports and meaningless data. PK allowed me to fully understand what story my numbers are telling me - and make better decisions because of it.'
- Jay McAllister
'It's not enough for her to just do the work and provide the reports. She wants to help you understand the financial engine that powers your firm.'
- Emery Wagner
This is for you if...
You're an owner-operator or run a small fleet, you're tired of guessing what you made, and you want your numbers to help you pick better loads and plan for the next truck.
This is NOT for you if...
You want the cheapest option out there, or you never plan to look at your numbers. We can sort the receipts. We can't make you read the report. (But it's short. And it's good.)
Trucking bookkeeping questions
I'm leased on to a carrier. Can you still do my owner-operator bookkeeping?
Yes. We reconcile your settlements so you know exactly what you earned, what was deducted, and what's left.
Do you file my IFTA or heavy vehicle use tax?
We keep your fuel and mileage records clean and ready. Ask us on the call how filing works for your setup.
My trucking records are a shoebox. Is that a problem?
No. Catch-up bookkeeping gets you current first. Bring the shoebox.